El Dorado Hills Community Services District seeks Director of Administration and Finance
- El Dorado Hills Community Services District
- El Dorado Hills, CA 95762
- Computer/IT Services
- Financial Services
- Other/Not Classified
- Job Type
- Full Time
- Years of Experience
- 5+ to 7 Years
- Education Level
- Bachelor's Degree
- Career Level
- Executive (SVP, VP, Department Head, etc)
- 77,409.00 - 96,673.00 USD /year
- Job Reference Code
- Contact Information
- Human Resources
- El Dorado Hills Community Services District
- 1021 Harvard Way
El Dorado Hills, CA 95762
- Fax: 9164044181
DIRECTOR OF ADMINISTRATION AND FINANCE
About the Job
DIRECTOR OF ADMINISTRATION AND FINANCE
Position Close Date: Wednesday, October 16, 2013 at 12:00 PM PST
Required Application Materials
1. District Employment Application: http://eldoradohillscsd.org/images/jobs/employment_application_w.pdf PLEASE NOTE: The District Application For Employment MUST be filled out completely. DO NOT write ‘see resume’. Each section of the application must be completed as directed.
2. Resume or CV
3. Letter of Introduction/Cover Letter
Optional Application Materials
1. Letter(s) of Recommendation
2. Copies of Diplomas or Certificates
Under direction of the General Manager, plans, manages, oversees and directs the operations and services of the Administration Department which includes providing, performing, directing and managing duties related to Finance, Foundations, Franchises, Grants, Human Resources, Information Technology, Volunteers and other related functions as required.
The of Administration and Financeis the Senior Management level class responsible for all functions and operations related to Finance, Foundations, Franchises, Grants, Human Resources, Information Technology and Volunteers. The Director of Administration and Financeis responsible for originating, carrying out, reviewing, interpreting and coordinating policies. This position supervises and evaluates staff. This classification is distinguished from the next higher classification of General Manager in that the latter has overall responsibility for administering the District’s operations.
Departmental operations are coordinated with the activities of other District departments and are developed within the framework of District policies, finances and the District’s Strategic Plan. The Director of Administration and Finance has primary responsibility for dealing with difficult matters involving departmental programs, including interpretation of related laws, codes, ordinances, and regulations, and for ensuring compliance with local, state, and federal law. The position requires a demonstrated ability for working successfully with staff, management, citizens, planning groups, neighborhood associations, development corporations, board level committees and other organizations and individuals. The position requires considerable contact and the ability to have a successful working relationship with appointed committees and elected boards.
Receives administrative direction from the General Manager. Exercises direct and indirect supervision over professional, technical and office support personnel.
ESSENTIAL FUNCTIONS: (The following list of essential functions is intended to describe the various types of work that may be performed and the level of technical complexity of the assignments and is not intended to be an all-inclusive list of duties. The omission of a specific duty statement does not exclude it from the position if the work is consistent with the concept of the classification, or is similar or closely related.)
· Administersall Finance, Foundations, Franchises, Grants, Human Resources, andInformation Technology and& Volunteer operations of the District.
· Supervises and evaluates the performance of assigned staff; interviews and selects employees and recommends transfers, reassignment, termination and disciplinary actions; plans, coordinates and arranges for appropriate training of subordinates.
· Manages and coordinates all functions related to the District’s Finances including investment portfolio, cash management, treasury, audit and control, procurement, payroll, accounts payables, asset management, vendor agreements, annual budget, internal control systems, records management, reporting and analysis, compliance with appropriate laws, ordinances and regulations and other related functions.
· Manages and coordinatesfunctions related to the El Dorado Hills Community Services District Foundation.
· Researches, writes and administers grants.
· Manages and coordinates all functions related to the District’s Human Resources Management including, the District’s volunteer program, recruitment, classification, compensation, benefits administration, retirement, employee relations, Human Resources policies, employee training, grievances, records management, reporting and analysis, compliance with appropriate laws, ordinances and regulations, Risk Management, COBRA, HIPAA, Worker’s Compensation, employee performance evaluation system, FMLA, FEHA, CFRA, ADA, PFL, Skelly process, labor negotiations and Memorandum of Understanding (MOU) management and oversight and other related functions.
· Manages and coordinates all functions and operations related to the District’s Information Technology Systems including software, hardware, internet, security, landlines, firewall, advanced technology systems, website and other related functions.
· Develops implements and maintains departmental goals, objectives, policies and procedures, work standards and internal controls; reviews and evaluates work methods and procedures for improving organizational performance, enhancing services and meeting goals; ensures that goals are achieved.
· Provides leadership and supervision, establishes performance goals for teams and individual employees; coordinates and participates in the recruitment, selection, training, assignment of work, management, evaluation, discipline and termination offull-time and part-time personnel; assumes responsibility for motivating and evaluating assigned personnel; provides necessary training for subordinates; initiates disciplinary procedures as is appropriate, up to and including termination.
· Participates as a contributory member of the District Management team coordinating efforts with the General Managerand all other departments; attends meetings as assigned; attends Board of Directors meetings as required; prepares and presents reports to the General Manager, Board of Directors, and other public agencies or groups,analyzes complex technical and administrative challenges, evaluates alternative solutions and adopts effective courses of action.
· Serves as liaison with federal, state, regional, county, city and special district agencies; provides responsible and complex staff support to the Board of Directors, General Manager and Management Team; develops recommendations related to policies, laws, ordinances, resolutions and programs related to Financial, Foundation, Franchise,Grant, Human Resource, Information Technologyand Volunteer activities.
· Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, District management, District staff and the public.
PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:
Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing statistical reports and data using a computer keyboard. Additionally, the position requires near and far vision in reading correspondence, statistical data and using a computer. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper and documents weighing up to 25 pounds also is required.
Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification.)
Education and/or Experience:
Graduation from an accredited college or university with a Master’s Degree preferred. A Bachelor’s degree in business administration, public administration or related field and at least five (5) years of progressively responsible professional experience including at least two (2) years in a supervisory capacity.
A typical way of obtaining the required qualifications is to possess the equivalent graduation from a college or university with major course work in public administration, finance, organizational effectiveness, or a closely related field and progressively responsible, professional experience in personnel management, fiscal management, information technology, public administration, and budget preparation and management.
Must be able to travel to various locations within and outside the District to meet the District’s needs and to fulfill the job responsibilities. When driving on District business, maintenance of a valid California Driver’s License and satisfactory driving record is required.
Certified Public Accountant highly desired. Certificates in Finance, Human Resources, Information Technology and Public Administration are highly desired.
KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position.)
· The Ralph M. Brown Act
· Public Records Act
· ADA compliance
· State Fair Political Practices Commission guidelines and procedures
· Applicable federal, state and local laws, codes, regulations and policies related to assigned responsibilities
· Modern principles, practices, techniques and philosophies for administering and directing a Public Administration Department and related responsibilities
· Tax returns, 990 returns, investments, not for profit, foundation finances.
· Principles and practices of the interrelationships between governmental agencies and various citizen/neighborhood groups and associations
· Principles and practices of supervision, training, discipline, and performance evaluation
· Methods and techniques of scheduling work assignments and workspace usage
· Principles and practices of records management and organizational effectiveness
· Principles and practices of budget development, budget administration and purchasing
· Professional English grammar, vocabulary, spelling, and punctuation
· Basic principles of mathematics
· Methods and techniques for report preparation and writing
· Modern office procedures; word processing, spreadsheet, database and specialized software
· Occupational hazards and standard safety practices
· Plan,direct, manage and coordinate the work of the Administration Department
· Develop and administer sound policies and procedures
· Estimate time, materials and equipment needed to complete projects
· Interpret, apply and make decisions in accordance with laws, procedures, rules, regulations, policies and guidelines
· Identify, coordinate and conduct training programs for staff
· Supervise and lead the establishment of District and/or department goals, objectives, the District’s strategic planning process and implementation, best practices and methods for measuring and evaluating achievement and performance levels
· Supervise, train, discipline, and evaluate subordinates
· Coordinate, manage and respond to after-hours calls
· Prepare and administer a District-wide fund accounting budget
· Analyze situations, project consequences of proposed actions and implement recommendations in support of goals
· Effectively communicate verbally and in writing
· Establish and maintain effective working relationships with those contacted in the course of work
· Develop, coordinate, direct and oversee all applicable programs
· Work flexible hours, including evenings and weekends as business needs require
· Analyze complex issues and develop and implement appropriate responses
· Learn complex principles, practices, techniques, and regulations pertaining to assigned duties
· Plan and lead the work of volunteers, full-time and part-time staff
· Read, interpret and record data accurately
· Learn new complex software programs
· Work independently and as part of a team
· Follow written and oral directions
· Observe and enforce safety principles and work in a safe manner
· Develop the proper attitudes toward safety and health in self and subordinates, and ensure that all operations are performed with the utmost regard for the safety and health of all personnel, individuals, constituents and groups involved
· Communicate clearly and concisely, both orally and in writing
· Operate an office computer and a variety of word processing and software applications
· Communicate effectively
· Support the District’s Strategic Plan
· Model and expect accountability
· Act with consistency and fairness
Board Approved: 9/24/2013
BENEFITSThis position is an exempt, non-union position.
CalPERS: 2% at 60. Previous CalPERS Members with an existing/former formula will be grandfathered by CalPERS with their existing/former formula.
Group Employee Benefits:
$1,150 monthly cafeteria contribution.
· CalPERS Medical
· VSP Vision
· Prepaid Legal Services
· Employee Assistance Program
· Deferred Compensation Plan
· Flexible Benefit Plan
· Dependent Care Reimbursement Plan
· Life Insurance
Holidays: 12 Annually
Vacation Benefits: 0-3 years of continuous employment = 11 annual vacation days. Accrual rate is 5.34 hours per pay period.
Sick Leave: Accrual rate is one day for each full month of service.