Supervisors Approve $5.6 million to update Payroll System
The El Dorado County Board of Supervisors awarded a $2.6 contract to Tyler Technologies for the purchase and implementation of an Enterprise Resource Planning system (ERP) to replace its current financial, payroll and human resource systems.
In April 2012 the Board of Supervisors authorized the issuance of a Request for Proposal for the replacement of critical information technology systems. The county’s current financial system known as FAMIS is nearly twenty years old and is reaching the end of its useful life. Only a small number of public agencies still use the FAMIS system. In addition the financial, human resource, payroll, budgeting and contracting vendors file systems are not fully integrated. Maintenance of the outdated technology and the numerous manual processes required to integrate various systems is increasingly costly.
Tyler Technologies of Yarmouth, Maine was one of 11 respondents to the Request for Proposal. The county selection committee and a team of staff from all levels of the organization reviewed the proposals and the ability of the each vendor to meet the functional requirements of the county. After approximately 18 months of research including individual reviews of departments with complex accounting requirements, and live “sandbox” demonstrations from the most qualified vendors, Tyler Technologies emerged as the consensus selection.
In addition, the Board of Supervisors also authorized $3 million to hire additional staff to assist with project implementation, consultants experienced in financial conversions, and limited term extra help on an as needed basis.
Funding for the project is provided through the county’s reserve for capital projects. As part of the county’s 2011 Investment Strategy, county departments and the Board of Supervisors have worked to set end of year budget savings aside for one-time projects designed to reduce ongoing costs, increase efficiency and customer service.
“This investment is about getting a bigger bang for the taxpayers’ buck,” said Terri Daly, Chief Administrative Officer. “We look forward to working with Tyler Technologies to accomplish that goal.”